Tenants report issues in an app instead of Viber, payments arrive with references and QR codes, the bank statement matches itself, and every month turns into a shareable report - the kind of service that wins your next building.
Every building manager we speak to drowns in the same two places: a Viber or WhatsApp group with hundreds of unread messages, and a spreadsheet that is supposed to answer who has paid.
"The lift is broken" gets buried under thirty replies about parking. By morning, no one remembers who promised to call the technician.
Bank statement in one window, a spreadsheet in the other, ticking off who paid the renovation fund. Every month, for every building.
You can't take on a fifth building because the four you have already eat your day in calls and follow-ups. Growth means hiring, and hiring eats the margin.
Every building has money moving through it: shared costs going out, tenant contributions coming in. Kvaro tracks both, links them to the building's bank statement, and shows tenants the same numbers you see.
Rows imported from the building's bank statement. Each one links to the expense or collection it settles, and incoming payments auto-match to the tenant who paid.
| Execution date | Transaction description | Recipient | Amount | Linked |
|---|---|---|---|---|
| 12.03.2026. | Elevator maintenance Q1 | Lift Service Ltd | -420.00 USD | Elevator service contract |
| 10.03.2026. | Payment ref 26-1180 | M. Fisher | +100.00 USD | New intercom system Apt 12 |
| 08.03.2026. | Lighting parts invoice | Volt Electric | -180.00 USD | Staircase lighting repair |
| 05.03.2026. | Payment ref 26-1174 | A. Reed | +100.00 USD | New intercom system Apt 7 |
Shared costs the building pays out. Each one carries a status (unpaid, partially paid, paid) that updates itself as bank rows are linked.
| Expense name | Receiver | Amount | Status |
|---|---|---|---|
| Elevator service contract | Lift Service Ltd | 420.00 USD | Paid |
| Staircase lighting repair | Volt Electric | 180.00 / 300.00 USD | Partially Paid |
| Building insurance 2026 | Northline Insurance | 960.00 USD | Unpaid |
Money raised from tenants. Every recipient gets a unique payment reference, a push notification, and a scannable payment code, so you always know who has paid.
| Collection name | Receiver | Collected | Status |
|---|---|---|---|
| Facade renovation fund | Facade Works Ltd | 3,600.00 / 4,800.00 USD | Partially Collected |
| New intercom system | Intercom Systems Ltd | 1,200.00 USD | Collected |
| Roof repair fund | Rooftop Ltd | 2,400.00 USD | Not Collected |
Sample data.
Pick a building and a date range. Kvaro renders the whole period into one PDF.
Harbour Property Maple Court 14
Resolved Issues 2
Elevator stuck between the 3rd and 4th floor
Leak under the second-floor bathroom sink
Finances
Expenses
| Receiver | Purpose | Amount | Status |
|---|---|---|---|
| Lift Service Ltd | Elevator service contract | 420.00 USD | Paid |
| Volt Electric | Staircase lighting repair | 300.00 USD | Partially Paid |
Announcements 2
| Water shut off Thursday, 09:00 - 14:00 | 18.03.2026. |
| Annual assembly: minutes published | 05.03.2026. |
Polls 1
Should we replace the entrance door this year?
38 participants
Yes, this spring - 66% (25 votes)
Yes, but next year - 21% (8 votes)
No - 13% (5 votes)
Generated by Kvaro
The month is already in Kvaro: tickets, invoices, bank rows, announcements, polls.
Set the cadence once. Ultimate renders the report monthly, quarterly, or yearly, on its own.
Every finished report is published to the building documents, so tenants open it straight from the app.
Sample report, built from the sample data above.
Kvaro models how property management works across owners, managers, fixers, and tenants. Every issue becomes a tracked ticket with an owner, a status, and a clear path to closed.
Leave repairs to the professionals. Every reported issue goes straight to the fixer, who guides it through a clear, tracked process from first report to resolution.
No default routing required. The manager reviews the issue and hands it to the right fixer directly, so a specialist still does the work even without a preset roster.
Import the bank statement and match payments.
Pick a building and a date range. Done.
Every complaint becomes a tracked ticket.
Auto-routed to the right fixer, by category.
Post to a building. Tenants get a push.
House rules, minutes, invoices. Always at hand.
Six characters, three days. Create, send, forget.
Share the load. One account, every building.
Pay per apartment, only above the first 10. Every plan includes finances, reports and the full ticket workflow.
Set up a building in a minute, invite tenants with a six-character code, and walk into your next pitch with something the other managers do not have.
Get started, it's freeLeave your email and we'll get in touch to schedule a personal demo.
Someone will contact you shortly.
